Archive for the ‘Team Building’ Category
Posted March 24th, 2015 by The Steve Alexander Group
No more than 10 years old, the boy runs out of the surf with his new boogie board tucked firmly under his arm.
With a beaming smile, he shouts, “Dad, did you see me?”
And, during my daily barefoot run on the beach, as I glance at him out of the corner of my eye, I realize how much I yearn to ask my dad, long-since-passed from this life, that very same thing.
It’s amazing how young we are when we develop that hunger for affirmation from outside ourselves; how critical it is to developing our self-esteem. Yet, it can be our undoing if we don’t learn to affirm ourselves and gain assurance and re-assurance from the inside out.
I can still remember my dad teaching us the importance of inner-affirmation at a very young age.
I can hear his loving words, “Son, open your hand and spread your fingers wide and count ‘em.
If, when you die, you can count your close friends on one hand, consider yourself fortunate.”
Surrounded by his lifelong friends at the services for his final good-bye, it brought home the reality of that lesson. And in my own life, I count my friends (many of whom have grown from clients to friends over the years) among my greatest blessings.
And so I used that counsel when I eulogized my dad’s passing in October 1997.
Knowing his in-person counsel, and love, would be gone forever.
That, and many words of wisdom, coaching and encouragement, prevailed over the years of our lives together as father and son.
Another ‘Dad-ism’ – Grinning when I’d done something well, scored a goal in soccer, celebrated closing night in a school play or figured out how to get my car engine running again, he would sit in his chair and say, “Stand up and put your arms and hands straight out in front of you.
Now, wrap your right hand around in front and reach back over your left shoulder and grab your ‘angel bone’ (as we called our shoulder blades back then). Now, do the same with your left arm, and squeeze as tightly as you can.
Someday, when I’m not around, and no one else is there to pat you on the back, and you’ve done something you’re pleased about, you’ll always be able to hug yourself and pat yourself on the back, and know that you always have it within you to appreciate who you are and what you’ve done.”
How did he know his ‘arm-chair’ philosophy (pun intended – my dad would have liked that!) would shape my life’s work, my career, my relationship with the people I coach, train and team-build?
Along with a team of professional colleagues, I just produced a movie about how folks today can deal with our changing world in light of changes happening on our planet. [More on this new movie in my next blog, or, for an early look, check it out on YouTube, titled, “Answering the Call.”]
We brought together community, business and government leaders, along with world-renowned scientists, to talk about the impacts and opportunities that come from a region, a nation and a world facing drought, extreme weather, changing seas and other realities of our changing climate.
Whether you ‘believe’ (a term I’m told is like ‘believing’ whether or not the earth revolves around the sun – a concept still disputed by 24% of folks surveyed annually who still ‘believe’ the sun revolves around the earth) in a changing climate doesn’t matter; what does is that our world is changing. What matters is what we do about it, and how we work together, for future generations.
What’s this got to do with my dad? And a 10-year old boy on the beach?
Well, we just released the movie. And I was proud to be a part of a group of people – liberal, conservative, practical, theoretical, and all very smart – who came together to work on this production.
As I breathed in during my daily beachfront run, and saw this boy with that big (and hopeful) smile on his face, anticipating his dad’s acknowledgement – the proverbial ‘pat-on-the-back’ – I thought about my dad, and wondered if he’d be proud of me, too.
What would he say?
Would he give me that hug and pat on the back?
And remind me I could reach out my arms and do that when he was gone?
And in that little boy’s face, a stranger whom I will never know, I saw my own.
So many years ago, looking for my loving father, and then again, today.
Saying, “Dad, did you see me?”
Posted December 22nd, 2013 by The Steve Alexander Group
As I tried to make my way into Milt’s home, crammed with well-wishers and partiers, it was hard to imagine being surrounded by so many people, some there in person and some in spirit, making up a 100-year lifetime.
Imagine living for 100 years. The experiences you’d have. Births and deaths, changes in our world, growth of family and friends, changes in your own world, and so much more.
My old friend (and in this case that’s an apropos descriptor!), Milt, turned 100 last week, and I was honored to be at the celebration. We met through his wife, Jo, many years ago. She was the president of the California Association of Marriage & Family Therapists when I was its chief executive. And to know Jo, you had to know Milt, too. She left us a couple years ago, when we all thought Milt would be the one. And yet there he stood with that cherub-like grin of his, laughing among friends and family as would a new-born experiencing his first smile.
When asked what were the most significant changes he’d experienced in his century of life, he was quick to note two things: transportation and communication. He pointed out the obvious – commercial air travel, roads and highways for motored vehicles, the ways we get around now and the range of alternatives.
And communication. It goes without saying, even writing this piece that becomes available to not only you, the reader who subscribes here, but to millions of others throughout the world who can access it through a range of their own personal devices. Instantly. Just imagine by contrast Milt’s world in 1913.
That’s not what was at the heart of Milt’s insights and revelation, though. He talked, too, about the value of people and how it’s changed over time. He quipped that he asked someone recently what they were getting paid, and about the minimum wage being about $7 or $8 per hour. When he grew up, he was paid two dollars. Per day.
But his point was very much a metaphor. He wistfully talked about whether we value people in our lives, in our workplaces and just in general in the world. Do we make the time for them? Do they mean as much as time goes by?
Milt has learned a lot during his 100 years of life. Especially about how to care for and about people. Friends. Family. Co-workers. And expects more to come. That was obvious from the full house and the line of folks gathered outside who couldn’t make it in.
What about us? What has our lifetime meant? Where we work? Among family? And friends? And those whose lives we touch even casually?
My friend and I stood listening to Milt, and contemplated what the next 30 or 40 years of our lives would witness, were we lucky enough to have them. Changes in technology. Communication. And so many other aspects of our lives. And it reminded us of the value of our own multiple-decades relationship, and the changes we’ve experienced, with more to come.
As another year comes to an end, and a dear friend like Milt reminds us of what a lifetime really means, what about you? What has been important during your lifetime? And what do you imagine the next 10, 20, 30 years or more will bring? Not just to our world, collectively. To your own special world you get to create every day.
Thanks, Milt. For the reminder. For me. For all of us!
Posted October 6th, 2012 by The Steve Alexander Group
In the cacophony of this intense political season in the US, it’s worth taking a pause from all the noise to reflect on the values that matter in our lives. It’s easy to get caught up in the ‘rightness’ or ‘wrongness’ of this stuff. Even more, to become ‘righteous’ about it.
Hence, why the story I shared last time about this humble man named Sixto Rodriguez must have captured the imaginations and yearning in so many. I can’t otherwise explain everything that’s happened since.
We received so many responses to the last post about the amazing documentary about Sixto Rodriguez, it seemed a sequel was in order. And for those who thought it was just a movie review, this man’s amazing story serves as an inspiration to all of us who work, live, socialize and otherwise interact with others of the human species!
The story of Rodriguez is almost unbelievable of itself. What has happened in the short time since my last post is, to me, even more so. First, I sent my blog to one of the documentary’s main characters, Stephen Segerman, the person who really ‘started it all’ with his search for Rodriguez. Turns out there was a connection there with one of our strategic partners, Orit Ostrowiak, who was born and raised in South Africa, and who is a worldwide speaker, coach and professional development trainer. We discovered Stephen and Orit shared the same tennis club in Johannesburg (albeit a few years apart).
Stephen posted our blog on the official “Searching for Sugar Man” website, commenting that he felt it captured the spirit of Rodriguez and what they were trying to express through the movie.
Now, just a couple of weeks later, the latest news is this story appearing in The Wrap, was forwarded to me by my friend and Cinema Society of San Diego director Andy Friedenberg. The story’s title is, “‘Searching for Sugar Man’ Rodriguez: From Poverty to Carnegie Hall.” It’s a must-read and gives additional insight into why I was so inspired by this man’s story.
Now, it turns out, ’60 Minutes’ will feature a story about his incredible journey on Sunday, 7 October 2012.
I can’t help but continue to feel inspired by this story. I’ve come across numerous others who were in some way touched by his music, his life, and now this unfolding story. He is playing to sold-out venues throughout the country and is touching a part in all of us through his gentle, quiet, humble notions about his newly-reclaimed fame.
Worth a listen, worth a look; I encourage you to check-out his story. There’s a message in it that’s timely. And maybe, for if even for a short time, it will take you away from all the ‘stuff’ that tends to take over when we’re on the fast track of our typically full and often over-stimulated lives.
If nothing else, I promise you’ll have ‘met’ a man who’s a modern-day soul that simply defines humility in a way I’ve not heard or seen in a long time.
Posted August 18th, 2012 by The Steve Alexander Group
Every now and then a film comes along that, from what you hear about it, promises a morsel of wisdom, insight and perhaps a message that will affect us and endure beyond its hour and 30 minutes. “Searching for Sugar Man” starts out as more than a morsel – soon delivering the whole cake – and ends up a banquet of emotions, messages and motivation that leaves no human heart untouched.
When I received the email from my dear friend and Cinema Society of San Diego Director Andy Friedenberg early Friday morning, I thought, “Hmmm, it’s rare that he’ll drop me a note this clearly telling me to see a flick, so it must be good.” I checked and found the local showings and set aside the afternoon to see what the buzz was about.
A small film about a songwriter musician with the talent of Bob Dylan and the gentle tenderness of a holy man, the story of Rodriguez will leave you in a daze long after the last of the credits roll. In fact, the theatergoers sat silently after the film, and much like the character memorialized in our hearts in that hour and a half, shuffled out in solemn reflection of what they just experienced.
Searching for Sugar Man is about the human spirit, humility and a brand of self-deprecation reserved for saints. You have to see the picture to understand it. And you have to experience it to receive the gift of the personal lessons it may hold for you.
You’ll probably never see Rodriguez, and the film that portrays his life, at the Academy Awards. Unless they include a new category for the Most Creative and Inspirational Film of the Year.
In today’s world, filled with so many recent senseless shootings, unpredictable violence, worldwide turmoil, economic uncertainty, name-calling and blaming, we find Rodriguez, and the many other real-life characters who fill the screen, to be refreshingly honest, open, and heroes in small, special and powerful ways.
The backdrop is the early 70s, an era in South Africa when apartheid was at its peak. Juxtaposed in a way that makes sense when you see the movie, the Detroit music scene, this talented, gifted musician and the songs he writes take on a meaning extending far beyond his failed commercial journey. It heralds the beginning of white South African anti-establishment awareness, since the National Party government heavily censored all media.
We ask ourselves, “Why we didn’t know about this?” And it helps us to remember that, even today, we get so caught up in the business of our own small worlds that we forget we are part of something bigger than ourselves. That there is a connectedness to things beyond our immediate sphere.
A common theme to my posts has been the encouragement, the urging, to take the time to look around, to see and appreciate the experiences of others, to touch deeply those around us, to hear their hearts and share their struggles… and their successes.
The irony of what happens in Rodriguez’s life, and how he and his family handle it, is a lesson for us all. The lesson is timeless, and it crosses generations, cultures, economies and countries. Each of us, in some way, big or small, affects the lives of others. Each of us has an opportunity to pause, take a moment and be present for those we love, those with whom we live, work and socialize.
Sometimes it doesn’t even require much more than a few simple words. A touch. A notion that someone matters. And that’s worth acknowledging. Who knows? You may leave a lasting impression, affecting someone in ways you can’t imagine. You can even change their world.
Just like Rodriguez.
Posted November 18th, 2011 by Steve Alexander
I recently attended another Cinema Society of San Diego event run by my friend Andy Friedenberg. I’m not sure how he does it; his timing is impeccable when it comes to delivering movies just right for our times. Thanks, Andy!
After posting my recent blog about dysfunctional group dynamics, and receiving so many responses about how useful it was to folks, personally and professionally, Andy delivered with a touching, tender, poignant and timely movie called “Being Elmo” that was right on point!
So, why Elmo? The movie (releasing late December 2011, and you won’t want to miss it) is about an eight-year-old boy’s dream; a dream to become a puppeteer. More than that, it’s about the soul of this boy and how his character, whom we later learn is Elmo, reaches full expression in his life. Through Elmo, he touches a world of children and adults with love, compassion and care. His message is one of acceptance without judgment. No labels, criticism, put-downs or name-calling. How refreshing. And how timely.
The heart and soul of Kevin Clash, the tender, compassionate, caring boy whose dream actually becomes Elmo, is the heart and soul of this character we see develop on screen. We learn how congruent this is for Kevin and Elmo’s lives, if you will. By the way, Kevin is not a ventriloquist, putting a voice into a lifeless puppet, he’s a real, live human being putting his own heart and soul into Elmo. Touching lives. Caring. Carrying a message that says, “We’re basically all alike, regardless of who we are and where we come from; take the time to see that in others, see their dreams and hopes, and encourage and care for them.”
I never watched Sesame Street, Elmo’s home, only because I was from a different era. Learning about Kevin Clash, and his “Elmo,” gave me an appreciation for how much we could use his message in our tension-filled world, and in our distracted lives. How much we could all use a little compassion, unconditional acceptance and positive regard.
And maybe a re-visit to Sesame Street.
One of the many benefits of Cinema Society is we often meet the writers, directors, actors, producers and others connected with a film. We did that night. And also met 51-year-old Kevin Clash, who fulfilled his dream, and still carries that heart and soul on his sleeve, and, of course, in Elmo.
Listening to him talk, watching him connect with the audience, both in and out of character, was an inspiration. I’d like to take him to a few meetings with me; the tough ones I facilitate, where opinions and egos get in the way of sharing, caring and collaborative, mutual gains problem-solving. Kevin (in the character of Elmo) has a lot to say, and do, to help us in these challenging times, when communication has become so tragically dysfunctional.
I walked away that night with a refreshing sense of hope. I was touched by Kevin, even more, his Elmo. And it made me wonder if he couldn’t inspire in all of us a little more, to find that place in our hearts and souls, for reaching out to someone, friend or foe, and practicing in our own lives a little more… of Being Elmo!
Posted October 30th, 2011 by The Steve Alexander Group
It’s a shame that phrase has become so trivialized and impugned because of the circumstances under which it became part of our modern-day vernacular. Otherwise, it could truly serve as a plea for sanity at a time when dialogue between reasonably intelligent, well-intentioned people has veered off into a world of unbelievable disrespect. I’m not the first to comment about the condition of today’s public discourse, and I won’t be the last. Hopefully, however, with some easy-to-apply tips, we all might challenge ourselves to a higher standard.
I was recently asked by a reporter to comment on a situation involving a community planning group and the level of apparent dysfunction they’ve reached, including personal insults, name-calling, nasty emails and the like. The article, “Political infighting plagues Alpine panel,” appeared in The San Diego Union-Tribune and explains the kinds of behaviors that often occur in today’s public arena, whether it’s an advisory group, governmental body, in blog posts in response to news stories, etc.
I recently read somewhere that much of what has happened is that, due to the growth of electronic communications, we’ve learned to treat ‘people’ represented at the end of those communication venues as if they were themselves machines. Unfeeling, unconscious, unaffected machines. Thus, an email isn’t to a person. It’s the pounding away on a keyboard, with all the anger, frustration, ill-will and worse that gets conjured up inside us at times. Were folks sitting in the same room, face-to-face, it might just temper the words we use and the sometimes strength of emotion we use to convey them.
A few questions to ask yourself next time you communicate:
- How would I treat this person if they were my best friend?
- What can I say or do that would actually help in this situation?
- Is it possible I’m not seeing something that might give me a different perspective on the issue?
- What can I learn from someone who doesn’t think like me, doesn’t share my values, life experiences and world-view?
- If I let go of who’s right and who’s wrong, and instead focus on doing the right thing, how does that change my actions and words?
A few tips, many you’ve heard before, however, worth repeating:
1) Stop, take a deep breath (or three) before saying or doing anything. Just this pause alone will give you time to think, maybe even lower your blood pressure and act more kindly and thoughtfully.
2) Consider the difference between a reaction (quick, thoughtless, emotional, gives control and responsibility to the other person, blames, diminishes the likelihood of a resolution to conflicts, etc.) vs. a response (strategic, thoughtful, unemotional, seeks resolutions, puts you in control of your emotions and actions), and seek always a response to events and conflicts.
3) Take FULL responsibility for your part of the interaction and relationship (more on this in another post) instead of blaming or seeking change in the other person.
4) Remember, you are emailing, talking, blogging, tweeting, etc. a REAL HUMAN BEING, a person with feelings, albeit their world-view may be different than yours, they are of the same species, and like you, they mostly want to be heard, understood and appreciated for who they are.
5) Avoid the right/wrong paradigm (if they’re right, I must be wrong and vice versa), and instead, look for the nexus in your ideas; in the case of this story about Alpine, for example, what do we have in common in our love for our community, our vision for the next generation and what they’ll inherit from our hard work and dedication, etc.?
6) Remember, you can’t always be right. Sometimes you have to ask yourself if being right is more important than being happy and protecting your own serenity. After all, being at peace with what’s happening is within your power and it’s your decision, not someone else’s.
Granted, it’s not easy to be the first one to take the high road. However, with a new way of approaching our discourse, perhaps we’ll have healthier discussions, greater self-respect as well as respect for others. If it even nudges us slightly away from the aggressive tone we’ve adopted in our public discourse, won’t it have been worth it?
Interestingly, guess what the most common response is to my comments in this recent article from friends, colleagues and clients who read it! “Can’t you and those who do what you do descend upon Congress and get them to practice this stuff? They really need your help!” Well, we may not be able to do that. What each of us can do, however, is make an individual commitment, and since, as it’s said, ‘we elect the government we deserve,’ perhaps we can make a change in the discourse there, too. It can’t hurt to try.
Posted March 19th, 2011 by Steve Alexander
A good friend of mine recently arranged girls’ night out for her birthday and kid duty became a challenge, so I got the call. Watching a nine and ten year old. Seemed manageable. My night was supposed to include a quiet, relaxing premier of the latest IMAX release, Tornado Alley, with the Cinema Society of San Diego, run by my dear friend and fellow movie lover (in his case, expert!), Andy Friedenberg. I grabbed a couple of extra tix from another friend who couldn’t make the show, and it seemed like a snap. This would be easy, right?
I figured, what the heck. A couple of kids should get a kick out of the show. And maybe learn something, too. Plus, the theater is close to Bronx Pizza, one of the few good East Coast pizza joints in town, and, I was told, a favorite place of theirs. So, off we went.
What I realized soon into the event is that the one doing all the learning was me! Watching the world through the eyes of a nine and ten year old transported me back to that time in my own life. The relationship between me and my brother, also a year apart. The things we used to do that could keep us fascinated and engaged for hours. The little things that we appreciated. How simple life seemed. And maybe was.
As we got out of the car, one of the kids asked if I liked doing stuff like this, and why I was doing it with them. I replied that it was like there were three of us that were nine and ten, not just two. That this was as much a treat for me as it was for them. They transported me back to that earlier time as if it was yesterday. Good memories of a great little brother (who I picked on too much!) and a mom and dad that loved us and encouraged our learning, intrigue and curiosity with a world that was so full of wonder. The capacity for laughter over even the simplest of things. Boy, is it easy to forget, even worse, lose all that with the years of responsibility, change, loss, sadness and just the pressures of an adult world.
But they brought it all back in a heartbeat. As we crossed the parking lot, the younger one grabbed my hand. I’m not sure if it was to keep her safe. Or if she was making sure I was okay. In any case, it was like we were three little kids about to be treated to a great adventure. And that it was.
After the movie we played the scientific games at the Science Center. For a couple hours I was transported to another time, playing, laughing and becoming a ten year old all over again. Until we got kicked out of the place for being the last to leave!
So, what I learned, as has been written so well by George Bernard Shaw, “We don’t stop playing because we grow old, we grow old because we stop playing.”
For those of you who have kids, and have the privilege of playing with them as a regular part of your life experiences, take a moment and thank your kids for that gift. For those who don’t have children or the opportunity to spend time around them, figure out a way to do so. Borrow a friend’s kids. Do volunteer work. Rent some. Whatever it takes. Just don’t let the chance slip away as an important part of your life. You won’t regret it.
And for a memorable, transporting night that brought laughter (and an invisible tear to my eye), a big thanks to my two little friends for letting me be part of your own joy and fascination. I hope you’ll let me do it again soon!
Posted August 29th, 2010 by Steve Alexander
Just did another senior management training last week and the topic always comes up – what about email? How do we manage it, use it, control it, keep from getting buried by it and fix communications that get broken by it… the list of questions, comments and consternation goes on and on. The 29 August 2010 Sunday column, Corner Office by Adam Bryant, includes a comment about email (along with a number of other key insights Bryant’s weekly column provides) from Kasper Rorsted, the CEO at Henkel, a consumer and industrial products company, so I thought it was time to underscore some tips from an earlier post and make a point about email and the importance of face-to-face communications.
Email is NOT dialogue! It is not a substitute for honest, open, transparent communication. Email is two-way monologue, where one person gets to make their point, state their case, convey information, thoughts, feelings or whatever, without the benefit of the other person being present. Email is NOT a short-cut for communication. It is a form of communication, however, designed for one-way transmittal.
Remember: There is no substitute for direct, face-to-face communication, especially when an issue warrants it. For example, anything that affects your organization’s mission, vision, values, goals and deals with major strategies, decisions or compromises them requires direct, real-time communication. Personnel issues, challenges and coaching opportunities – set a meeting. Major problems with a product or service – set a meeting. Customer/member/client complaints – set a meeting.
Don’t let email get the best of you. It’s your job to manage it, rather than it managing you. Use it wisely as a tool for information transfer, not as a comprehensive communications program. There’s no substitute for getting up from your desk and making contact, or setting up time to communicate, face-to-face, with people! Use your email wisely so it’s not being misused by you or others.
P.S. Try adopting Henkel CEO Rorsted’s tip on deleting ALL email where you are only in the cc line. His point: being in the copy line is often only for someone’s ‘cover’ and if they want to connect with you, those emails should be To: you. Try it for a couple weeks and let me know if your email flow is more manageable, and if it helps make your communications more productive, valuable and meaningful.
Posted August 8th, 2010 by Steve Alexander
A common issue in my work with boards and chief executives is the challenge of micromanaging. It’s something that happens as well with parents, supervisors, co-workers, peers and others. What’s at the root of it all and how do we know when it’s happening? Truth be told, micromanagers are often aware of what they’re doing; like any addictive behavior, they just can’t seem to help themselves!
If you’re a micromanager, ask yourself what the underlying emotion is that drives the behavior. Using the ‘think, feel and do’ exercise from an earlier post, call a meeting with yourself. How we act is more a result of what we feel rather than what we think. If we’re ‘feeling’ frustrated, for example or overwhelmed and out of control, we’re more likely to ‘think’ we can ‘do’ something about the little things, and sometimes even the big ones, however, these are not often the important things.
So, we ‘manage’ the details instead of stepping back, recognizing what’s really going on…and most importantly, and letting go. Empowering, rather than managing, others.
We all have our tell-tale signs. I bet if you take that meeting with yourself, you’ll be able to write down a few of yours.
And if you’re the one being micromanaged, remember, it’s not about you! Work with your supervisor, board, spouse, parent and ask the more critical question: What is the result or outcome we need in this situation? Then, when you’ve created clarity about that, encourage the micromanager to empower you to come up with some acceptable solutions (not how you get there and myriad of details along the way!) and offer an agreeable timeline for delivering results.
Let me know how it goes next time you experiment with your new behavior!
Posted June 6th, 2010 by Steve Alexander
I was recently asked to attend and facilitate a small planning meeting. Before we got started, one of the attendees asked the question, “Why am I here?”I could tell it was not about the meaning of life nor was it rhetorical! It actually startled everyone, and I realized immediately not everyone was on the same page as the person who ‘called’ the meeting (in our business that’s commonly referred to as the ‘convener’).
Meetings are one of the biggest issues I hear folks in my world talk about, question and criticize. In fact, the word ‘meeting’ and the phrase ‘waste of time’ are often either synonymous or at least heard in the same sentence. Rarely do people seek my services because they have such great meetings and just want to make them even better. Usually, as part of the executive coaching, team-building process and overall improvement program, they want to know how to make their meetings work.
The question was one of the most direct ways I’d heard of asking that series of questions we should all ask when we’re planning to attend or, if it can’t be done prior, actually attending a meeting. Why am I here? What value do I add? What value will this meeting add to my work, what I need to produce for the company, how I support my peers, satisfy my customers, enhance my skills, etc.? Is this a meeting I need to be in face-to-face? Can the results be achieved in some other manner that’s less costly and time-consuming and more effective? What’s expected as a result of my attendance? What will I do differently, more of/less of, as a result of this meeting? You ever ask yourself these questions? Out loud? In front of your peers? Try it.
It’s the convener’s job (remember, that’s the person who calls the meeting) to be crystal clear about the meeting purpose: what key outcome(s) need to be achieved that warrant(s) those in attendance being there to achieve that purpose. The second job of the convener is to select the right participants. Who is, and why are they, necessary to achieve that purpose? This isn’t determined by title or even the job they hold in the organization. It’s more important to consider what ‘value add’ each participant will have to achieving that meeting purpose. Another key question for the convener is what exactly do we need to accomplish in the meeting, and how should the meeting be structured to accomplish that, in order to fulfill the meeting purpose? Finally, ask what materials and information participants need to have in advance and/or at the meeting to wisely use their time and produce the outcome. (This is guided by the proviso that a meeting should never be used to ‘read’ information to participants!)
If you’re a convener, don’t call your next meeting without answering these questions. If you’re a meeting participant, don’t be afraid to startle your colleagues and the convener with this critical question, “Why am I here?” If you want to be part of effective, high-energy, high-impact meetings, apply this simple question and encourage a business culture that supports it. Your company, co-workers, customers and you deserve it!
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